Event Planner

Plan your event down to the last detail

Work through everything you have in mind for your event, step by step — from the basics through programme, production and catering to branding. No on-screen guesswork — based on your answers, we'll prepare an exact quote within 24 hours.

Basic event information

Type, goals, target group and the basic parameters of the event.

Event type

Product launch Brand launch Corporate party Conference Press conference Gala evening Team building Exhibition / trade fair Grand opening Anniversary celebration Other

Event goal

Brand awareness Product launch Lead generation Employee engagement Media coverage Sales Networking Client retention

Target group

B2B B2C Internal employees Media VIP clients General public

Expected number of guests

Alternative date

Budget — indicative range

Event language

SK CZ EN other

International guests/speakers

Venue, logistics & technical production

Venue & logistics

Space, capacity and the technical facilities of the venue.

Guest parking Wheelchair access Air conditioning / heating arranged Power capacity verified Wi-Fi / internet for guests and production Back-of-house for suppliers Cloakrooms and toilets — sufficient capacity Evacuation plan and fire extinguishers verified

Venue type

Indoor Outdoor Hybrid

Venue capacity

Layout / floor plan

Theatre Banquet Cocktail / standing Conference Combined

Technical production

Sound, lighting, stage and technical support.

Sound system arranged Lighting / lighting design Stage built LED screens / projection Simultaneous interpreting On-site technical support during the event Backup power source Heating / cooling units

Number and type of microphones

Programme, guests & legal

Programme & schedule

Minute-by-minute schedule, speakers and entertainment.

Detailed minute-by-minute schedule prepared Host / MC arranged Speaker briefing done Presentations — AV requirements collected Ceremony Networking slot in the programme Team-building activity Contests / raffles / giveaways for guests

Number of speakers

Entertainment

DJ Live band Performance / dancers Magician / animation None

Guests & registration

Guest list, RSVP, check-in and VIP programme.

Guest list finalised Invitations with RSVP tracking sent Online registration form prepared VIP guests identified with separate access Side programme for VIP guests Dress code communicated to guests Guest transport Accommodation arranged for guests from abroad

On-site check-in system

QR code Printed list On-site badge printing Combined

Legal & permits

Permits, insurance, GDPR and copyright.

Event permit obtained Liability insurance arranged GDPR consent for photographing / recording guests secured Allergen declaration (legal) Music copyright cleared Safety / evacuation plan approved

Marketing, branding & influencers

Media & PR

Press conference, press kit and media coverage.

Press conference as part of the event Press kit / media kit prepared Press release — before the event Press release — after the event Event photographer arranged Event videographer / aftermovie arranged Drone footage Media wall / step-and-repeat backdrop Press accreditations prepared Post-event media monitoring planned

List of invited media prepared

List / note

Live streaming

YouTube Facebook Instagram LinkedIn None

Influencer marketing

Requirements for the number, tier, platforms and category of influencers.

Number of influencers

Influencer tier

Nano Micro Mid Macro Mega Celebrity

Platforms

Instagram TikTok YouTube Facebook X LinkedIn

Category / niche

Lifestyle Beauty Fashion Tech Food Travel Parenting Fitness Business Other

Required deliverables

Story Post Reel Video Live broadcast

Indicative collaboration budget

Briefing document prepared Hashtag strategy defined Content approval process defined Real creators linked in the Social Intelligence module

Design & branding

Visual identity, signage and merchandising.

Event visual identity prepared Wayfinding / signage in the venue Roll-ups and banners Branded photo corner Merchandising / gifts for guests Guest name tags Printed materials LED walls / branded projection

Invitations — design and distribution

Print Digital / e-mail Both

Catering & F&B

Type of catering, special diets and beverage service.

Welcome drink arranged Vegetarian options Vegan options Gluten-free options Allergen declaration prepared Halal options Kosher options Non-alcoholic drinks arranged Coffee corner / coffee service Dessert table / candy bar Table decoration and tableware aligned with event branding Pre-event tasting done Serving schedule aligned with the programme

Type of catering

Reception / finger food Seated banquet Buffet Fine dining Food trucks Coffee break only Combined

Number of courses at a seated banquet

Only if relevant

Drinks menu — alcoholic beverages

Open bar Cash bar Limited selection Alcohol-free

Number of catering staff

Catering company selected

Supplier name

Number of guests (catering)

How many people will use the catering — independent of the total event guest count.

Date and time of service

e.g. 15 Sep 2026 18:00, or a time window (12:00–14:00).

Budget per person (€)

Total catering budget (€)

On-site facilities

Technical conditions available directly at the serving location.

Kitchen available Electricity Water supply Refrigeration

Where should we send your quote?

Last step — your contact details. Nothing you've filled in so far will be lost.

Full name *

Email *

Phone

Company (optional)

Estimated number of guests

Preferred date

Alternative date / note about timing

What happens after you submit

The planner is not an on-screen calculator. The production team turns your answers into a real quote.

1Quote within 24 hoursitems from the service catalogue, indicative budget and date, by e-mail and in the client portal
2One-click approvalcomments or approval in the portal; the contract and deposit invoice with QR are generated automatically
3Production and reportschedule, suppliers and guests in the system; after the event a report and settlement in one place

How the client portal works →

Portal login

Creator portal

Plan your event down to the last detail

What happens after you submit